The following information outlines the guidelines you must follow if you are one of our allotment plot holders.
- All plots must show a prominent plot number. Please make this your first job.
- Trespass and/or Theft (borrowing, recycling, foraging, etc.) from other allotments, including vacant plots, will lead to the loss of your tenancy.
- Always follow instructions about Site Security & lock gates.
- Do not leave power tools or valuable equipment on site.
Remember: to get a plot to a good standard, you'll usually need at least two sessions of two or more hours each week. For more information see commitment to your allotment plot..
As a Simple Rule: if you don't use it - you will lose it
1. New tenancies
The Tenancy Agreement and Payment must be signed and returned to the Parks Office within 14 days or the offer of the Allotment will be withdrawn.
New tenants should work to the following targets:
- 25% of the plot cleared within 3 months
- 50% by 6 months
- 75% by 12 months
If the New Tenant, not less than 3 months after commencement of the tenancy, has not observed the above conditions, an Eviction Notice will be issued.
(Tenancy Agreement (3)ii)
2. Payment for your allotment
Each tenant is responsible for payment of rent within 40 days of the 1 January, whether legally demanded or not. Annual payments must be made by the 10 February at the latest. For online payments please complete the renew your allotment plot form.
If rent is not received by 10 Feb, a 1 month Eviction Notice will be issued.
This is to allow time to remove any crops, or tools and equipment only.
(Tenancy Agreement (3)i)
3. Allotment structures
A greenhouse/poly tunnel and shed may be erected provided the following measurements are observed. Permission must be sought from the Allotment Officer for more than one shed per plot.
- Length - maximum 10ft 0ins (3.1m) Width - maximum 8ft 0ins (2.4m)
- Height -maximum 8ft 6in to ridge (2.6m)
- Greenhouses/Poly tunnels
- Length - maximum 20ft 0ins (6.2 m) Width - maximum 12ft 0ins (3.7m)
- Height - maximum 8ft 6ins to ridge (2.6m)
All Structures must be kept in a safe state of maintenance and repair.
4. Keeping livestock
The keeping of livestock (Hens &/or Bees) is not allowed without the written consent of the council. Suitability of site, animal welfare, stocking densities, stock hygiene, appropriate training, and insurance, will all be considered by the Allotment Officer prior to the issuing of consent.
5. Allotment inspection and eviction procedure
The Allotment Officer and/or Site Representative will inspect plots on a regular basis.
Tenants will be contacted if the plot is in an unsatisfactory condition.
Warning 1 (W1) gives 21 days to rectify. Warning 2 (W2) gives 7 days to make good.
If an acceptable standard is achieved during (W1) and (W2) the plot will be monitored in the normal way.
If the plot has not been made good after the W2, a 1 Month Notice of Termination -
Notice to Quit (NTQ) will be issued.
If the tenant has extenuating circumstances, they should contact their Site Rep or the Allotment Officer as soon as possible.
W1 & W2 stand for 12 months, if issued previously the NTQ will be issued.
If a tenancy is terminated under the NTQ no compensation is payable. All crops and equipment must be removed during this period or they will become the property of the Council.
All 8 PCC sites are connected to the mains water supply. Currently, water charges are the responsibility of the Council. The water will be turned on late March/early April and turned off, late October depending on weather forecasts. Mains water is expensive and valuable. Sprinklers are not allowed on site and hoses should not be left unattended. All tenants should collect water wherever possible. Please use this resource responsibly.
Allotment bonfires are the cause of many complaints. Repeated complaints may result in the termination of a tenancy. If a bonfire is absolutely necessary please observe the following guidance:
Produce a hot quick fire using dry materials that emit the minimum of smoke. Accelerants such as petrol, oil or paraffin must never be used. DO not attempt to burn green waste. Be aware of wind direction and avoid smoke reaching and causing a nuisance to neighbouring properties, roads or tenants. Do not light fires within an hour of sunset, within 10 metres of a structure and never leave unattended. Ensure access to water in case the fire gets out of control.
If a complaint is received the fire must be extinguished immediately.
8. Air rifles, firearms, fireworks/pyrotechnics
None of the above shall be allowed on land without the permission of the land owner, in this case PCC. There is a ban on all fireworks/pyrotechnics, air rifles or firearms on all sites without permission and licence from PCC.
Any tenant who breaches these rules will immediately be issued a Notice to Quit and the Police will be informed.
- Skips - Currently all sites (excluding Haslam) receive at least 2 skips per year. These must not be filled past the top level. Hazardous waste or contaminants including, tyres, asbestos, batteries, gas bottles, fluorescent tubes, tv's or monitor cannot go in skips. If you take on a new plot and are concerned, check with your Site Rep or call the Allotment Officer.
- As a simple rule - If you're not sure, don't put it in
- Asbestos - As a Council, we are working hard to keep sites free from hazard. If you take on a plot and find Asbestos, contact the Council Allotment Officer. They will inspect the plot and advise on action or arrange removal. Again, don't dump and certainly don't put in the skip.
- Fencing - If a tenant decides to fence off a plot, the fence should be safe, regularly maintained and not impede communal pathways. The maximum height is 1.5m. Barbed wire or similar hazardous material is not allowed.
- Hedges - All tenants are responsible for hedges on the boundary of their allotments unless an external boundary managed by PCC. Vegetation should be cut back so as not to encroach on footpaths or communal side paths. Hedges should be pruned regularly, and at least annually, to a height of no more than 2 metres (6 feet 6")
- Fruit Trees - Fruit/nut trees should be kept to a maximum of 4 metres (13 feet). All other trees and hedges should be pruned annually to a height of no more than 2 metres (6 feet 6")
- Side Paths - These are the tenant's responsibility and should be kept clear to a width of 90cm. This allows the use of a wheelbarrow and access for inspections.
- Carpets - Use of old carpets as ground cover is not allowed. Carpets must not to be brought to site. They contaminate soil as they decay. Existing carpets should be removed wherever possible
- Children - Under 16's must be supervised at all times on allotment sites.
- Dogs - Dogs must be on a lead on PCC areas and any fouling removed immediately.
- Double Glazing Units - Must not to be brought onto site. They cause considerable hazards and are extremely difficult to dispose of.
- Tyres - Must not be brought onto site. Tyres are classed as hazardous waste and are expensive to remove & dispose of. If you take on a plot and find tyres, contact the Allotment Officer to arrange for removal
- Baths - Baths, or other bathroom furniture, should not be brought to site. Any already on site should be removed at the earliest opportunity.
10. Theft, trespass & health and safety
- Do not enter another tenant's plot without permission. This is trespass and you may be evicted.
- Do not enter any vacant plots to "Forage, Borrow or Recycle" without the permission of the Allotment Officer or Site Rep. Put simply, this is theft and you may be evicted.
- Everyone involved with allotments has a duty of care to ensure that all sites are as safe as is reasonably practical. This includes the closing & locking of gates. Not doing so may result in the loss of your tenancy
- Valuable items, power tools and equipment should not be left on site as allotments are generally secluded and open to theft & trespass.
- Many tenants no longer lock sheds as the damage done by trespassers often costs more than any items that are stolen.
- Please ensure you report any thefts to the police on 101 and ensure you are given a crime number.
- The Council will make regular inspections of all sites. The inspections enable risks to be identified, severity assessed and a response developed.
- If a tenant discovers a risk, it should be reported to the Allotment Officer or Site Rep as soon as possible
- Tenants are generally responsible for Health and Safety relating to structures, paths, fencing, bonfires, compost or manure heaps and pesticides/herbicides on their own plots.
- Any accelerants, fuels, herbicides and pesticides should be stored and locked away in the appropriate containers.
- Tenants also have a responsibility for the health and safety of any persons visiting their plot.
- An allotment tenancy may be terminated if the tenant fails to comply with action necessary to maintain or improve health and safety on sites & plots.
- Additional advice on health and safety is available from the Allotments Officer, Site Reps or Local Association. There is also a wealth of information on the H&S website.
11. Data Protection
Preston City Council will use your information for Allotment management purposes only and in a manner compatible with the GDPR. Any disclosures or sharing of information will only take place where permitted by law. For further information please see our Privacy Notice.