Event Application Process

Minimum Requirements

For all events taking place on Council land, you must provide the following information as a minimum:

• Minimum £5 million indemnity Public Liability Insurance cover for the event
• A full risk assessment for the event
• A site layout plan
• Key contacts list, including on event contact details

Organisers of larger scale event(s) that hold specific or significant risks may be required to produce further documentation.

Apply to host an event on council land

If you are planning to host an event on council land you need to apply to our events team. You can do this by completing an online form or by calling 01772 903663.

Apply to host an event on council land

Please note: if you are looking to host a cleanup (litter picking) event please visit organise a clean up event.

What happens next?

Upon receipt of a completed event proposal form the Events team will firstly confirm if the proposed date and venue are available.

An assessment will then be carried out on the proposed event taking into consideration its size, scale and the level of risk involved in the proposed activities. This assessment will determine the risk rating attached to the event and the documentation that the organiser will be required to produce.

Please note that a booking fee applies to all applications.

Application timescales

To enable us to give you proper advice and allow us effective time to consider your proposal you will need to give the following periods of notice:

• Small to medium scale events (attendance under 1000 people) - 1 months notice
• Large scale events (attendance over 1000 people) - 3 months notice.