Introduction and purpose

Under section 112 of the Local Government Act 1972, the council has the "power to appoint officers on such reasonable terms and conditions as the authority thinks fit". This Pay Policy Statement (the 'statement') sets out the council's approach to pay policy in accordance with the requirements of Section 38 of the Localism Act 2011.

The purpose of the statement is to provide transparency with regard to the council's approach to setting the pay of its employees.

Once approved by the full council, this policy statement will come into immediate effect and will be subject to review on an annual basis, the policy for the next financial year being approved each year.

Other legislation relevant to pay and remuneration

In determining the pay and remuneration of all of its employees, the Council will comply with all relevant employment legislation.

The Council ensures there is no pay discrimination within its pay structures and that all pay differentials can be objectively justified through the use of job evaluation mechanisms, which directly establish the relative levels of posts in grades according to the requirements, demands and responsibilities of the role.

The Council uses the National Joint Council (NJC) Job Evaluation Scheme for posts covered by the NJC terms and conditions and the National Job Evaluation Scheme for Chief Executives and Chief Officers.

NJC Pay Structure

The Council uses the NJC negotiated pay spine (i.e. a defined list of salary points) as the basis for its local pay structure, which determines the salaries of the large majority of its workforce.

The Council adopts the NJC pay bargaining arrangements in respect of the establishment and revision of the national pay spine, for example through any agreed annual pay increases negotiated with joint trade unions.

All other pay related allowances are the subject of either nationally or locally negotiated rates, having been determined from time to time in accordance with collective bargaining machinery.

New appointments will normally be made at the minimum of the relevant pay scale for the grade, although this can be varied where necessary to secure the best candidate. Where the appointment salary is above the minimum point of the pay scale and is not affected by other council policies, for example promotion, redeployment or flexible retirement, this is approved in accordance with delegated powers.

Progression through the relevant grade pay scale for all employees including chief officers is only possible upon completion of satisfactory service and in line with NJC and Joint National Committee (JNC) terms and conditions.

From time to time it may be necessary to take account of the external pay levels in the labour market in order to attract and retain employees with particular experience, skills and capacity.

Where necessary, the Council will ensure the requirement for such is objectively justified by reference to clear and transparent evidence of relevant market comparators, using data sources available from within the local government sector and outside, as appropriate.

Any temporary market based supplement to the salary scale for the grade is approved in accordance with the Market Supplement Policy.

Chief Officer Pay Structure

The Council adopts the JNC for Chief Officers pay, terms and conditions. This determines any annual pay increases for Chief Officers.

The Council adopts the JNC for Chief Executives pay terms and conditions which determines any pay increases accordingly.

Senior Management Remuneration

For the purposes of this statement, senior management means 'chief officers' including Chief Executive, Directors, Deputy Directors, Assistant Directors, Assistant Chief Executive and Chief Officer Heads of Service.

This statement covers the current senior management structure and the following are the details of their basic salary as at 1 April 2017;

Chief Executive

The salary falls within a range of 6 incremental points between £102,156 rising to a maximum of £113,507.

Director

The salary package of posts designated as Director fall within a range of 5 incremental points between £62,430, rising to £72,835.

City Treasurer

The salary package of post designated as City Treasurer fall within the range of 4 incremental points between £59,309, rising to £63,471.

Deputy Director  - COHoS ACE

The salary falls within a range of 6 incremental points between £46,310 rising to a maximum of £57,886.

Monitoring Officer

The salary for the Monitoring Officer is £50,045.

Where the Council is unable to recruit chief officers, or there is a need for interim support to provide cover for a substantive chief officer post, the Council will, where necessary, consider engaging individuals under a 'contract for service'.

These will be sourced through a relevant procurement process ensuring the Council is able to demonstrate the maximum value for money benefits from competition in securing the relevant service. In assessing such it should be noted that in respect of such engagements the Council is not required to make either pension or national insurance contributions for such individuals.

The Council does not currently have any chief officers engaged under such arrangements.

Recruitment of Chief Officers

The Council's policy and procedures with regard to recruitment of chief officers is set out within the Constitution of the Council.

When recruiting to all posts the Council will take full and proper account of all provisions of relevant employment law and its own relevant policies as approved by Council.

The determination of the remuneration to be offered to any newly appointed chief officer will be in accordance with the pay structure and relevant policies in place at the time of recruitment.

Additions to Salary of Chief Officers

With the exception of progression through the incremental scale of the relevant grade being subject to satisfactory performance, the level of remuneration is not variable dependent upon the achievement of defined targets.

To meet specific operational requirements it may be necessary for an individual to temporarily take on additional duties to their identified role.

The Council's arrangements for authorising any additional remuneration to chief officers [e.g. honoraria] relating to temporary additional duties are already agreed and in use.

In addition to basic salary, from 1 April 2017, the following posts receive additional pay as set out below.

post / tier of postpayment details to include
All Chief Officers (CO)Lump Sum (or Lease Car up to 2017)
Chief ExecutiveFees paid for Returning Officer duties where identified and paid separately
Deputy Director (Head of Shared Service)Honoraria for significant shared service provision with other local authorities

Payments on Termination

The Councils approach to payments on termination of employment of chief officers, prior to reaching normal retirement age, is set out within its Redundancy Policy and is the same for all employees in accordance with Regulations 5 and 6 of the Local Government (Early Termination of Employment) (Discretionary Compensation) Regulations 2006 and Regulation 12 of the Local Government Pension Scheme (Benefits, Membership and Contribution) Regulations 2007.

Any payments falling outside these provisions or the relevant periods of notice within the contract of employment shall be subject to a formal decision made under delegated powers.

Publication

Upon approval by the full Council, this statement will be published on the Council's website.

Lowest Paid Employees

The lowest paid persons employed under a contract of employment with the Council are employed on full time [37 hours] equivalent salaries in accordance with the Real Living Wage policy. As at 1 April 2020, this is £9.30 per hour.

The relationship between the rate of pay for the lowest paid and chief officers is determined by the processes used for determining pay and grading structures as set out earlier in this statement.

The Hutton Report recommends the use of Chief Executive pay compared to median earnings as a relevant measure of the relationship between pay rates across the workforce and the data transparency code recommends the publication of the ratio between the highest paid salary and the median average salary of the whole of the authority's workforce.

The current pay levels within the Council define the multiple between themedian (average) full time equivalent earnings and the Chief Executive as 1.4.6.

The current pay levels within the Council define the multiple between the lowest earnings and the Chief Executive as 1:7

The ratio is significantly below the average ratio of 1:15 for the public sector and below the average of 1:10 for the voluntary sector. The Hutton review recommended a ceiling ratio of 1:20 for the public sector in order to support fair and equal pay.

As part of its overall and ongoing monitoring of alignment with external paymarkets, both within and outside the sector, the Council will use available benchmark information as appropriate.

Accountability and Decision Making

In accordance with the Constitution of the Council, the Employment Committee is responsible for decision making in relation to the recruitment, pay, terms and conditions in relation to employees of the Council.

Re-employment of former Chief Officers

The Council does not currently have a policy toward the re-employment and reward of former chief officers.